Project Coordinator
Job Description:
Note: Fidelity will not provide immigration sponsorship for this position.
The Role:
As an important member of the Design and Delivery Team the Project Coordinator (PC) will be responsible for assisting the project delivery team in overseeing all aspects of a project ranging from accurately providing project health updates to ensuring project details are appropriately met or exceeded. Attention to detail is paramount, as the PC provides checks and balance review of all financial tasks (PO creation, budget adjustments, invoice submittal and reconciliation, etc), ensuring the project budget is maintained and accurately reflected in all reports. The PC will work closely with Project Controls, supporting the Delivery Team on all projects throughout the entire end to end project lifecycle, from initiation through closeout.
Key Responsibilities:
- Directly responsible for supporting a construction project management team to deliver challenging projects.
- Directly execute all financial and administrative aspects of all assigned projects throughout the globe.
- Support the Project Manager throughout the entire process from beginning to closeout of all associated projects ensuring accurate Project Appropriation Requests (PARs), budget and scope approvals, prompt issuance of meeting minutes, and final closeout packages are obtained and tracked along with all required reports and as-built documents.
- Anticipate and identify issues and propose practical solutions in a proactive and timely manner.
- Maintain and organize all project documentation including contracts, purchase requisitions, change orders, budgets, schedules, pay requests and invoices within Kahua. Review and ensure accuracy of all documentation.
- Lead the purchase and change orders process along with invoice processing, including verification of pay applications for completeness; project status information; contract routing and tracking
- Lead the coordination of and vender management / set-up, and background investigation process.
- Closely align with internal colleagues and stakeholders globally across Facilities an Operations, Engineering, Real Estate Technology, Security, Leasing and Transactions, Finance and Controls and the business group.
- Develop and manage scope, schedule and budget for small, single vendor projects and/or small furniture reconfiguration / simple remodel projects.
- Work with Regional Director to ensure project scope meets Fidelity business requirements.
- Create, control, and manage the project schedule. This includes incorporating dates and times for decisions, identifying and driving design deliverables, procurement of materials and subcontracts, lead times for fabrication, and field installation.
- Partner with Project Controls team to ensure that the prescribed and high-quality financial control measures are implemented and maintained throughout the life of the project.
- Perform additional responsibilities as assigned.
The Expertise and Skills You Bring:
- Accountable, collaborative, and demonstrates enthusiasm for implementing innovative ideas in a team environment.
- Ability to prioritize and possesses high level of organizational skills
- Ability to read construction drawings and detailed design information.
- Demonstrates initiative by identifying issues and recommending solutions
- Effective written and oral communication skills with a diverse group of associates
- Possesses intellectual curiosity and strong analytical skills
- Demonstrates effective and professional service orientation and builds appropriate rapport with internal and external contacts, while maintaining accountability
- Good financial acumen with ability to accurately track large amounts of financial data across multiple platforms and prepare applicable reports and budgets.
- Proactive and can think ahead to anticipate the needs of the team.
- 2-3 Years of Experience working in the design or construction related industry (i.e., architect, general contractor, developer, MEP engineering firm, etc.)
- Bachelor’s degree in construction management or architecture and/or a certification in construction management preferred
Working Conditions:
- Work is sometimes performed outside of normal business hours. Additionally, urgent response issues often require a 24-hour on-call commitment as needed.
The Team
Fidelity Real Estate is the corporate real estate division of Fidelity Investments, providing a full range of services to Fidelity business units nationally and internationally. Our philosophy is customer-centric—everything we do focuses on delivering solutions that meet the needs of our customers at all levels. We run more than 11 million square feet of space in the United States and overseas, including 13 North American and six international locations, four data centers, and 213 retail investor centers.
Fidelity’s Onsite Working Model
Fidelity is transitioning to a full-time onsite working model through a phased rollout across regions and roles. Currently, some roles and locations require 100% onsite presence, while others require less. Onsite expectations are likely to evolve as the rollout continues. This transition does not apply to fully remote roles.
Placement in the range will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.
Base salary is only part of the total compensation package. Depending on the position and eligibility requirements, the offer package may also include bonus or other variable compensation.
We offer a wide range of benefits to meet your evolving needs and help you live your best life at work and at home. These benefits include comprehensive health care coverage and emotional well-being support, market-leading retirement, generous paid time off and parental leave, charitable giving employee match program, and educational assistance including student loan repayment, tuition reimbursement, and learning resources to develop your career. Note, the application window closes when the position is filled or unposted.
Please be advised that Fidelity’s business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.
